GSA Advantage Ordering Procedures

To order products from GSA Advantage, go to the web address below:

http://www.gsaadvantage.gov/advgsa/main_pages/start_page.jsp

You will see the following login screen:

Key in your User ID and password, then left click once on the red "Go" button, or simply hit the enter key.  The following entry screen will appear:

Scroll down until you see line 4 - FEDSTRIP/MILSTRIP.  Left click once on the red "Go!" button beside that line.

The following screen will appear:

Key in the fields as shown above.  Once you have done this, subsequent orders will, by default, have most of the correct information entered when you come to this page.  The fields you must pay attention to are the Supplement Address field, which should contain your purchase order number from the FACTS POS.  This is a six character field, so make sure you have six numbers for your purchase order, including any preceding zeros.  This will cause your PO Number to appear on the GSA bill, making it much easier to verify the invoice.  The most important aspect of this page is to MAKE SURE THE "Media & Status" FIELD HAS AN "A" IN IT !!  FAILURE TO DO THIS MAY CAUSE YOUR ORDER TO SHIP TO ANOTHER DESTINATION !!!  Let me repeat that ... ALWAYS HAVE AN "A" IN THE "Media & Status" FIELD ... ALWAYS !  The julian date should appear correctly, and the RDD (Required Del. Date) field can be filled in ten days from the current julian date (just add 10 to the julian date field, except toward the end of December, when the julian date will cycle to 1 again).  Left click once on "Submit" when you are ready to continue your order.  This will bring up the following screen:

The required information is a four character serial number, the NSN, and the order quantity.  Please remember to order by the Unit of Measure as used by GSA.  If you are ordering 50 EA (each) of an item, but GSA sells that item by the CS (case), you may end up spending thousands of dollars instead of the amount you expect.  You will have a chance later in the order to make sure you have the ordering UOM correct.  

Once you have the first six items filled in, left click on the "Continue FEDSTRIP Order button at the bottom.  You will see a message shown below that says "The item(s) you chose have been added to the shopping cart".  If the NSN you entered is not available on GSA Advantage, you will see a notation informing you of that in the same area.  The unavailable NSN will still be in the line below, and you will need to delete it or overwrite it.  Continue filling in your order in this manner until you have entered all the items you desire.

Left click once on the "Checkout" button at the bottom of the screen when you are ready to place your order.  

Recently the checkout button has not been functioning.  In this case, scroll to the top of the screen and left click once on "Your Cart", located at the top right.  

This will take you to a screen showing you your entire order, including the UOM, line item totals, and order total.  CHECK EACH LINE TO MAKE SURE YOU HAVE ORDERED CORRECTLY.  ALSO CHECK YOUR ORDER TOTAL TO MAKE SURE IT IS THE SAME AS THE GSA ADVANTAGE ORDER TOTAL.  Failure to do this may result in an incorrect order being placed, and costing money to return items if allowed to do so.

Notice the warning below ... you only have 15 minutes to continue or you will lose your order and have to start over.  If you are unable to verify the order in that time, left click on the "Update Cart" button at the bottom after about ten minutes to keep your order active and prevent loss.

After you have verified your order, left click once on the "Checkout" button at the bottom.  This will take you to the screen shown below.  Enter your Address Activity Code and left click once on the "Continue" button.  You do not need to enter a password here.

Scroll down to the bottom of the next screen and left click once on the "Continue" button again.  Make sure the Issuing Office and Invoicing Office information is correct.

Depending on how you have your web browser configured, you may see the following message.  If you do, left click once on "Yes".

Once again verify the order total against your purchase order.  If it is correct, left click once on "Process Order".  Your order is now on the way.  You can check your order status the next day by left clicking once on "Your Home" at the top of the page.  Click here for instructions on how to check order status.